General desk vacancy relief for assistants and related overload and project work. May involve coverage in various departments.
Essential Functions + Responsibilities:
- General administrative assistance such as maintaining the lawyer’s calendar, (i.e., coordinating and scheduling meetings and appointments), and managing emails to and from clients and lawyers
- Provide desk coverage for Legal Assistants during absences and vacations
- Drafting, proof-reading, formatting, converting, and editing a variety of legal documents and providing blacklines using comparison software
- Conducting due diligence searches and review materials, as required
- Printing and scanning documents for signing/reporting
- Closing files.
- Preparing retainer letters and coordinating with clients on opening files
- Maintaining an organized documentation and file management system
- Supporting with lawyer’s accounts, including preparation of bills and letters for billing
- Communicating with clients regarding accounts receivable and tracking accounts receivable
Qualifications + Competencies:
- Legal Assistant Diploma from a recognized post secondary institution
- 2+ years’ Legal experience and knowledge of law firm practices and procedures preferred
- Proficiency in MS Office Suite
- Ability to communicate in a professional manner with clients and lawyers
- Strong organizational skills and time management skills
- Detail-oriented individual with sound proofreading skills
- Excellent multi-tasking abilities
- A team player, proactive and willing to pitch-in, with excellent interpersonal skills
- Independent worker, able to follow instructions with minimal supervision
- Motivated to excel and open to working outside area(s) of expertise, with a willingness to learn new skills
- Able to set own priorities while maintaining flexibility
