Our valued law firm client is seeking a Legal Assistant for a full-time position, to provide resource vacancy relief for legal assistants and related overflow and project work within the firm.
ESSENTIAL FUNCTIONS:
General desk vacancy relief for assistants that may involve coverage in various departments. In this capacity, responsible for:
- General administrative assistance such as maintaining the lawyer’s calendar, (i.e., coordinating and scheduling meetings and appointments), and managing emails to and from clients and lawyers.
- Provide desk coverage for Legal Assistants during absences and vacations.
- Drafting, proof-reading, formatting, converting, and editing a variety of legal documents and providing blacklines using comparison software.
- Conducting due diligence searches and review materials, as required.
- Printing and scanning documents for signing/reporting.
- Closing files.
- Preparing retainer letters and coordinating with clients on opening files.
- Maintaining an organized documentation and file management system.
- Supporting with lawyer’s accounts, including preparation of bills and letters for billing.
- Communicating with clients regarding accounts receivable and tracking accounts receivable
QUALIFICATIONS + COMPETENCIES:
- Legal Assistant Diploma from a recognized post secondary institution
- 3+ years of experience as a Legal Assistant, Litigation experience is an asset
- Proficiency in MS Office Suite
- Ability to communicate in a professional manner with clients and lawyers
- Strong organizational and time management skills; excellent multi-tasking abilities
- Detail-oriented individual with sound proofreading skills
- A team player, proactive and willing to pitch-in, with excellent interpersonal skills
- Independent worker, able to follow instructions with minimal supervision
- Motivated to excel and open to working outside area(s) of expertise, with a willingness to learn new skills
- Able to set own priorities while maintaining flexibility