Our valued boutique commercial litigation law firm client is seeking a Legal Assistant for a full-time position, supporting their Construction Litigation practice group.
DUTIES + RESPONSIBILITIES:
- Manage time, resources, workflow and deadlines of lawyer(s) which involves maintaining a filing system for all documents, compiling and organizing materials required for lawyer’s work-in-progress, opening new files, etc.
- Prepare and assist in compiling all court documents including affidavits, application records, books of authority, etc.
- Maintain and organize a detailed system to ensure crucial litigation deadlines are met.
- Coordinate with court registries to resolve inquiries from counsel as they arise.
- Interact with clients, respond to and appropriately escalate client inquiries.
- Perform client account administration which involves ensuring that dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing.
- Receive, research, prepare and follow up on audit inquiries.
- Proper handling of confidential materials and documents.
- Provide clerical and administrative support such as filing, answering the telephone, making travel arrangements, scheduling meetings, performing research as required, photocopying and binding materials, etc.
EDUCATION + EXPERIENCE
- The position requires the successful completion of a Legal Assistant program.
- A minimum of five years’ experience in general or Commercial Litigation.
- An equivalent combination of education, training and experience may be considered.
KNOWLEDGE + SKILLS
- Technical proficiency including advanced Excel, Word and Adobe skills.
- Excellent communication skills (both oral and written), focused listening, interpersonal and negotiation skills.
- Superior organizational skills and ability to anticipate and plan ahead.
- Sound judgement and analytical skills.
- Ability to work independently as well as thrive in a team-based environment collaborating with team members.
- Attention to detail, organized and time management skills along with the ability to balance daily work.
- Ability to manage pressure and stress when dealing with deadlines and large volumes of work.
