Our valued national law firm client is seeking a Legal Assistant for a full-time position, supporting their Litigation practice group.
We are currently seeking a dynamic and experienced Litigation Legal Assistant with a minimum of three (3) years of experience. The successful candidate will independently manage the daily activities of their lawyer(s)’ practices. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.
Essential Functions + Responsibilities:
- Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
- Assisting other legal assistants and paralegals in the Litigation department with various administrative tasks and providing backup coverage in the absence of other assistants
- Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
- Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
- Transcribing digital dictation
- Entering time dockets
- Liaising with Billing Coordinators for the monthly production of accounts
- Ensuring all physical and electronic filing is organized and up to date on a regular basis
- Delegating tasks to, and coordinating with, other administrative departments
- Other duties, as assigned by lawyers, practice group leaders or management
Qualifications + Competencies:
- Completion of an accredited post-secondary Legal Assistant Diploma. A combination of equivalent legal assistant experience and/or education may be considered
- A minimum of three (3) to ten (10) years’ experience as a legal assistant is required, preferably with experience in a large firm environment
- A minimum of three (3) years experience working in Litigation is essential for success
- Experience and a strong understanding of the commercial courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset
- In-depth understanding of business and legal terminology
- Solid computer and typing skills; proficiency in MS Office 365, Excel, Power Point, iManage DMS, Adobe Pro, etc.
