** 4 Vacancies Available ** Our valued law firm clients are seeking Litigation Legal Assistants for full-time positions, supporting Labour + Employment practice groups.
Job Summary:
We are currently seeking a dynamic and experienced Litigation Legal Assistants with a minimum of four (4) years of experience. The successful candidates will independently manage the daily activities of their lawyer(s)’ practice. The candidates will have a strong work ethic, be collaborative, professional, adaptable, positive, and interested in their work.
Success Means:
- Having a strong client service approach – you’re ready, willing, and able to put clients first and exceed their expectations.
- Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
- Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
- Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
- Approaching your work with agility and the willingness to learn and utilize new and emerging technology.
- Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
- Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues.
- Being able to work within tight timelines to meet deadlines, reassessing priorities as needed.
- Being proactive and taking initiative in anticipation of next steps.
Primary Responsibilities:
- Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
- Assisting other Legal Assistants and Paralegals in the Litigation department with various administrative tasks.
- Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
- Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
- Transcribing digital dictation.
- Entering time dockets.
- Liaising with Billing Coordinators for the monthly production of accounts.
- Ensuring all physical and electronic filing is organized and up to date on a regular basis.
- Delegating tasks to, and coordinating with, other administrative departments.
- Other duties, as assigned by lawyers, practice group leaders or management.
Required Knowledge + Experience:
- Completion of an accredited post-secondary Legal Assistant course. A combination of equivalent legal assistant experience and/or education may be considered.
- Minimum of four (4) years’ experience as a Legal Assistant is required.
- Minimum of three (3) years experience working in Litigation is required, with a preference for Labour + Employment knowledge
- Experience and a strong understanding of the commercial courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset.
- In-depth understanding of business and legal terminology.
- Solid technical and typing skills; proficiency in MS Office 365, Excel, PowerPoint, iManage DMS, Adobe Pro, etc.
